Privacy Policy

This privacy policy sets out how 65 Degrees North uses and protects any information that you give 65 Degrees North when you use this website.

65 Degrees North is committed to ensuring that your privacy is protected. Should you choose to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

65 Degrees North is committed to protecting and respecting your privacy. We promise to safely process and store your personal data. This document explains in detail the type of personal data we may collect about you when you interact with us and also how we store and handle that data, and keep it safe. We strive to ensure that our paperwork and forms are clear about how we will use the data we collect.

This privacy policy explains how 65 Degrees North processes your personal information (‘data’). In this policy, “processes” means collects, stores, shares and otherwise uses for lawful purposes. “We” and “our” means 65 Degrees North and it covers all the instances where we might process personal information of supporters, beneficiaries and other relevant parties of the organisation.

This policy was updated in May 2018 to reflect the new data protection legislation called the General Data Protection Regulation (GDPR) and the Privacy and Electronic Communications Regulation (PECR). 65 Degrees North may change this policy from time to time and any such changes will be published on our website. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law. When you are using this website, 65 Degrees North is the Data Controller.

If you have any questions about this policy or how we use your personal information, please contact us using the contact form on this website.

Organisations are permitted to process data if they have a legal basis for doing so. 65 Degrees North processes data on the basis that:

• We have express and informed consent has been given by the person whose data is being processed; and/or
• We have a legitimate interest in processing the data; and/or
• It is necessary in relation to a contract or agreement which the person has entered into or because the person has asked for something to be done so they can enter into a contract or agreement; and/or
• There is a legal obligation on the organisation to process data.

Where 65 Degrees North is relying solely on consent as the basis for processing data, we are required to obtain your expressed consent and you can modify or withdraw this consent at any time by notifying us in writing, although this may affect the extent to which we are able to provide services to or interact with you in future.

The personal information we collect about you will depend on whether you are supporting us through sponsorship or a donation, asking for assistance as a beneficiary or on behalf of a beneficiary, or expressing an interest in supporting us. This includes (but is not limited to):

• Your name, address, geographical location, military service details, telephone number and email address, date of birth, gender, next of kin, marital status, health information, other circumstantial information you may provide us to support an application to join a project;
• Your name, address and contact information relating to request for our newsletter;
• Your name, address and contact information relating to invitations to our events;
• Your name, address, contact details and information relating to your fundraising support or sponsorship;
• other information you provide to us with via our Contact Form
• your activity online concerning your visit/s to our website and when we send you an email

You, as the data subject, may change your preferences or request deletion of your data at any time by emailing info@65degreesnorth.co.uk subject to any overriding legal obligation that we may have for its retention. We may keep such data on a ‘suppression list’ so we know not to contact you or process your data in future until further notice.

• for providing the relevant information to you regarding the work we do to support our wounded, sick and injured servicemen and women, fundraising, event or community activities;
• to send you updates relating to our organisation and its activities, where relevant;
• for our internal purposes such as management, research, analytics, organisational reporting, and ways that will improve efficiencies;
• to market our events, fundraising opportunities, and other ways to get involved with 65 Degrees North, in accordance with the GDPR and the PECR.
• we may use cookies and other similar technologies on our online channels or platforms to help you have a better experience when you engage with us;
• to create anonymous and aggregated reports about our supporters, customers or members to ensure our organisation is communicating with and delivering the best possible services.
• to help the emergency services if required;
• to prevent and detect criminal activity and fraud;
• to comply with applicable laws, regulations, court orders, government and law enforcement agencies’ requests, to operate our systems properly and to protect ourselves, our beneficiaries and our supporters;

We do not sell or share personal details to third parties for the purposes of marketing. But, if we run an event or fundraising activity, it may require the service of a third party and then we might need to share your details with them. This would happen if your data was required to deliver the specific activity.

If we share your data with colleagues or programme partners, including outside of the European Union, we will only do so if we are confident that they adhere to the same high standards that we do when processing data and protecting its privacy and security. If we share your information with other organisations or data processors we do not allow them to use your information for their own purposes and they have to follow our strict instructions whilst complying with appropriate security measures. We regularly assess their security measures and we continue to monitor their compliance throughout the time we use their services.

We may also share your data with law enforcement agencies, regulators, courts, public authorities or emergency services when required to do so.

We may in the future use cookies and similar technologies to collect and store information (which may include your personal information) about how you interact with our website. We may use these technologies to help us deliver relevant information about our organisation.

Cookies are small text files placed on your device which uniquely identify your device. Cookies cannot be used to run programs or deliver viruses to your device.

For more information about cookies we may use and how we may use them, please see our Cookies Policy.

Our website may contain links to other websites of interest. Once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy notice. You should exercise caution and look at the privacy policy applicable to the website in question.

The period for which we keep your information depends on the purpose for which your information was collected and the use. We will not keep your personal information for longer than necessary for those purposes or for any other legal requirements. If you would like more details in relation to your personal data, please contact us.

We review all data retention periods every two years. Data collected for accounts purposes are kept for seven years plus an additional period of six months. You can request data relating to donations to be forgotten.

Under GDPR you have the right to:

• Be informed about what data we hold on you, why we hold it and how we process it
• Have access to the personal data we hold about you, free of charge in most cases
• The correction of your personal data when incorrect, out of date or incomplete
• Restrict our processing of your data (either through specific channels or all channels)
• Request that your data be erased completely (where we are able to do so) from our files
• Expect your personal data to be available in a portable electronic format for ease of transfer
• Object to us holding and keeping specific types of personal data
• Expect adherence to best and transparent practice around automated decision making and profiling

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by filling out and returning to us a Data Subject Withdrawal of Consent Form. You can also exercise the right at any time by contacting us at info@65degreesnorth.co.uk

We want to make sure that any personal information we hold about you is up to date. So if you think your personal information is inaccurate, you can ask us to correct or remove it at no charge to you. This is called your right to rectification.

We maintain the highest standards of data privacy and security to protect your personal details and other information about you because we want you to feel completely confident about the communications you receive from us. We regularly review our processes and procedures to protect your information from unauthorised access and use, accidental loss and/or destruction.

You also have the right to raise any issues of concern about us regarding data protection and our processing of your information to the data protection regulator, The Information Commissioner’s Office (ICO). Here is a helpful link to their website https://ico.org.uk/concerns/

We hope this Privacy Notice has been helpful in setting out the way we handle your personal data and your rights to control it. If you have any more questions on how 65 Degrees North will handle your personal data please do not hesitate to contact us.